Attorneys that don’t practice in Illinois may need to have an out-of-state subpoena issued from time to time. Cook County’s Law Division requires filers to submit three Subpoena Documents:

  1. Civil Action Cover Sheet (form CCL 0520)
  2. Subpoena for a Foreign Action Cover Sheet (form CCL 0015)
  3. Illinois Subpoena in A Civil Matter (form CCG N106).

Note: The court periodically changes these forms, so filers will want to visit the court’s website to ensure all forms are up to date.

eFile the Subpoena

With the completed documents, combine the Civil Action Cover Sheet, Subpoena for a Foreign Action Cover Sheet, and out-of-state subpoena into one PDF file, and then initiate a new case.

Initiate a New Case

From the Dashboard, click Initiate a New Case

  1. Select Court and Case Type – Choose the court location and case type to file your new case.
    Issue an Out-Of-State Subpoena in Cook County, IL’s Law Division
    1. Choose the court location of Cook County – Law – District 1 – Chicago – Cook County with a case type of Petitions to Issue Subpoena – Other Actions.
    2. Enter your Cook County Attorney Code. Attorneys without a Cook County attorney code will enter 99500.
    3. If the filer needs to request a hearing for any reason, they will do so once the filing is pending. However, they must first select a calendar listed in the Type drop down and then enter the word Motion for the Code / Value in this draft of the filing. Learn more…
       
      Note: The choices in the Type drop down auto-populate directly from the court. If the correct calendar for the court does not appear, the filer will still need to select one of the choices here or they will NOT be able to schedule a hearing date while the filing is pending. In this situation, it is recommended the filer picks something, and then leave the clekr a note at the bottom stating the true calendar needed.
    4. The Ad Damnum amount is a required field for the damages or claim amount that you are suing for in your out-of-state action. Cook County’s Law Division specifically hears cases with a claim amount of $30,000 or more.
  2. Add Documents – Define, select, and upload the documents that make up your filing.
    Add Complaint / Petition - Petitions To Issue Subpoena - Fee

    1. Select the Document Type of Complaint / Petition – Petitions To Issue Subpoena – Fee
    2. Enter the Document Description: After making your selection, type the true document title in the document description field.
    3. Click the Click to Upload link to add your PDF document.
       
      Note: Filers will want to flatten any fillable forms before submitting them to the court. (Learn more on how to flatten fillable PDFs here)
    4. Click the Edit button to edit a description, delete a document, replace a document, or add an attachment.
  3. Security & Optional Services – Choose a security level, and any needed optional services for the document.
    Security & Optional Services

    1. Choose your Document Security: Your choices are confidential or non-confidential. While many users choose the non-confidential option, others choose confidential if there is sensitive information they do not think should be public.
      Document Security
    2. Choose any Optional Services: Filers have the choice of adding optional services for the document(s) they are filing. This can be for extra fees or services like the court reporter fee or first paper fee. For a Complaint / Petition – Petitions To Issue Subpoena, there typically is only an option for Copy Fees. Filers will want to choose a Qty for this optional service.
      Optional Services
  4. New Case Parties – Each case type you choose has required parties that must be defined.

    1. Tip – This case type requires the user define a role of Plaintiff AND Defendant.
    2. The system auto-populates the required roles in the parties section. While the court requires the user to enter at least one of each, they may click the Add Party link at the bottom of this section to add additional parties.

    When filling out this section, users may select Representing Attorneys from the menu, or click the Add Another Attorney link to add them.

    If you do not know your party’s address, you may click the Address Unknown checkbox.

  5. Filing Party – Choose the party or parties you are filing on behalf of. If you do not see your party listed, you may add them in the step above, and then come back to this section to select them.
  6. Filing Fees – Select a payment method to pay estimated fees. The filing fees auto-populate from the court based on the case type, document type(s), and optional services filers select. Currently, Cook County has a filing fee on $388.00 for a Complaint / Petition – Petitions To Issue Subpoena – Fee. After selecting a payment method, filers will want to click the Confirm Fee Calculation link before proceeding.
    Filing Fees
    If you have a waiver of fees for your case, you will need to make sure to select a Waiver Payment type to avoid the charges listed in this section. To create a waiver payment account, click the Save Draft link on the upper right. Then click Settings at the top of the screen, and then select Payment Settings from the menu on the left. Next, you will click Add a Payment Account on the right side of the screen. Give the account a nickname, then select the account type as Waiver. Navigate back to your filing by clicking Filing Status in the left menu from the Dashboard, and choose this for the payment option.
  7. Return Date – Select a return date for your filing. This is the date by which the opposing party must respond to your filing.

    1. If a Return date is not needed, check the Return Date Not Applicable box.
    2. Verify Button – If a Return date is needed, filers must enter and Verify the date.
       
      If the system does not generate a return date, the filer may try leaving the filing clerk a message in the Note to Clerk field along the lines of “This filing needs a return date, and the Odyssey system is not providing one no matter how I request and validate, please assign a return date of mm/dd/yy”.
  8. Review & Submit – Finalize your filing, review, and submit.

    1. If you are Filing for an Attorney select them from the menu or click the Add Attorney link.
    2. When a firm uses any sort of Client Matter No, the filer may enter it here. If you want an unofficial copy of the filing to go to anyone associated with the case, like a client, enter their email(s) here.
       
      Note: this is different from a service contact, and it, along with the client matter number, are for your internal purposes only.
    3. Note to Clerk – is an optional field to leave the clerk a memo for any reason.
    4. Review your entire filing for accuracy, and check the Verify box to acknowledge you have and also agree to any service provider fees.

    Click the Submit Filing button. Once filers click the button, the application immediately sends all documents to the court’s filing clerk for review. The system will then show the filing as Pending. The court assigns a submission time once the system completes its upload of all documents, and the court returns an Envelope Number.

Congratulations! You have submitted your Out-Of-State Subpoena to Cook County. The court will review it, and email you with a response in short time depending on their backlog. You can always go to the Filing Status page at any time to see where the filing stands.

If a filer needs to request a hearing while the filing is pending, and they correctly entered the Case Cross Reference Code(s) / Hearing Requests information in Section 1, they may now do so at this time, and any time while the filing is pending. Learn more…

Serve the File-Stamped Illinois Subpoena

Once the court accepts the filing and returns the file-stamped copy, users may then serve it via a process server or certified mail. See Ill.Sup.Ct.Rule 204(a)(2) for more information.

Note: Since the court may change processes and procedures at any time and without notice, should give themselves plenty of time to eFile. Additionally, they may contact Law Division management at (312) 603-5426 with any questions.